Friday, March 27, 2015
A Checklist for Planning Your Next Big Meeting
HBR: In theory, everyone understands that preparation can make or break an important meeting. The more work you do before you walk into the room, the more productive and efficient you’ll be. But who has the time to properly prepare? Our checklist makes meeting prep quick and easy—be sure to print it out or save it for later. Each step is described in more detail below. Using the checklist and the principles behind it will ensure that you’ve covered all your bases—and that you won’t be wasting anyone’s time (including your own).
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I wish I had known this list earlier! A lot of things in here may come across as common sense but it is easy to forget things, especially things that are not “tangible”. Things like send an invitation something I can sit down and do, then be done with it. It is not so easy to sit down and quickly make a decision of if you need a meeting or not. The chart is great for any manager to planner to print out and have on their desk! However, there is a lot of useful, great information below the chart about meetings in general that I found helpful. I especially like the part about finding the right participants for the meeting. So often now I think that we try to include everyone so now feels left out or unnecessary or we forget people that would be helpful in making decisions. It can be hard to find that balance but I especially enjoyed the article’s advice that stated, “Identify key decision makers, people who are knowledgeable about (or have a stake in) the topic at hand, those who need to be informed in order to do their jobs, and anyone who will be required to implement decisions made.”
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