J-O-B Director of Production

Director of Production
Tulsa Opera • Full-Time
http://tulsaopera.com
Tulsa, OK

Department: Production
Reports to: Artistic Director
Classification: Exempt
Supervises: Company Manager and all seasonal production and technical staff

General
This position is responsible for managing all aspects of Production in accordance with Tulsa Opera’s mission.

 

Specific Responsibilities

·         Provide leadership, team guidance and oversight on all Production Department related issues

·         Create, update and monitor production budgets, and supervision of each constituent part of budget including labor and materials during each production

·         Coordinate selection and acquisition of all production materials, including rental, construction and storage

·         Coordinate all transportation of production materials including national and international carriers, customs brokers and LTL carriers

·         Hire and supervise all production and technical personnel (stage managers, technical personnel, etc.) in consultation with the Artistic Director

·         Responsible for adhering to and monitoring all union contracts

·         Serve on the negotiation panel for CBA re-negotiation for above contracts

·         Attend PAC Scheduling meetings and prepare company information based on PAC schedules

·         Supervise the creation and distribution of all production and technical schedules and calendars

·         Supervise timely production communication with Artistic Director, stage directors, guest conductors, designers, PAC personnel, stage management, rehearsal pianist, chorusmaster, orchestra librarian and technical staff.

·         Coordinate rental of company-owned productions and equipment

·         Supervise the execution of all Tulsa Opera contracts for seasonal and/or per production staff, artists, artistic staff, chorus, orchestra, special event performers and collaborations with other arts organizations (Tulsa Ballet, Tulsa Oratorio Chorus etc.)

·         Ensure compliance with tax record age restrictions as required by Finance Department

·         Procure or assist in the procurement of headshots, biographical information and costume measurements as required for each performer or artistic staff member

·         Supervise the preparation of pay schedules for all production personnel, Studio Artists, Chorus and Orchestra

·         Supervise or personally distribute all paychecks (orchestra, artists, resident artists, production staff and labor force)

·         Serve as Orchestra Manager

·         Develop and Coordinate production book as an archival record of performance

·         Serve as primary liaison with Tulsa Performing Arts Center Technical Director, Assistant Director, Technical and Front of House staff

·         Secure and ensure preparation of space for all production activities, including rehearsal, performance and production material construction and storage

·         Supervise the maintenance and organization of Tulsa Opera warehouse and negotiate lease in conjunction with the Executive Director

·         Supervise development of Chorus/Super/Child performer roster for each production

·         Prepare and provide program information for the Marketing Department, in conjunction with Artistic Administrator

·         Supervise petty cash for TD, Props Master, Wig/Makeup Supervisor, Costume Coordinator, Stage Manager from disbursement through reconciliation

·         Supervise the use of special effects, including fire, pyro, firearms, weapons and other effects along with documentation of fire and firearms for Tulsa Fire Marshall and application and payment for necessary permits.

·         Ensure workplace safety controls and compliance with ADA, TPAC and state and federal regulations

·         Develop and update production information sheets for each production

·         Order supplies for stage management and crew and music (including orchestra parts) as required

·         Supervise the copying of production scores for Stage Management, Assistant Directors, Production Assistants, Directors and Lighting Designers and distribute prior to each production

·         Schedule piano tunings and repairs as requested by Artistic Director and members of the Music Staff and schedule maintenance and repair of all company owned musical instruments.

·         Communicate with Orchestra Librarian to ensure rehearsal and performance parts are prepared and distributed on the timeline defined by the CBA with AF of M Local 94

·         Acquire names and contact numbers for technical supervisors for set and costume rentals (Company Manager arranges for travel and hotel accommodations)

·         Negotiate or participate in negotiations with local, national and/or corporate vendors to develop, secure and maintain resources that support Production Department activities (vehicle rental, artist housing, hospitality.)

·         Supervise Company Management Operations including transportation (interstate and local), housing and hospitality of artists

·         Interface with the Guild of Tulsa Opera to provide support and hospitality to the production department (lightwalkers, hospitality luncheon, artist notes dinner, etc.)

·         Interface with Education, Finance, Development, and Marketing Department activities where Production Support is required

·         Coordinate meetings of the Production Committee with Artistic Director and the Board Vice President of Production.

·         Serve as Tulsa Opera, Inc. representative at events as requested.

·         Other duties as assigned.

Qualifications

·         A minimum of 5 years’ experience in opera production, preferably with an Opera America Level C organization or larger

·         Substantial knowledge of all aspects of opera production, including budgeting, labor relations, stage management, and set, costume and makeup design

·         Substantial knowledge of industry trends and practices and established network of relationships within the national opera community

·         Ability and willingness to understand and work consistently with the Tulsa Opera brand values and the Artistic Director’s vision

·         Ability to communicate clearly and concisely both verbally and in print

·         Team leader with superior interpersonal and people-management skills

·         Ability to maintain a calm and objective demeanor at all times

·         High level of accuracy, organization ability, and attention to detail

·         Advanced knowledge of Microsoft Office software, including Word, Excel and PowerPoint

·         Must have current driver’s license

·         Must submit to background checks if requested

·         Must be able to lift 30 pounds without injury

This position requires the ability to work in a low light backstage environment as is customary for live performances.

The Director of Production is required to be sober and not under the influence of any illegal substance or drug while at work.

For consideration please submit via e-mail:

·         Letter of interest

·         Resume

·         Names and contact information of three professional references

·         Salary expectations

to Kostis Protopapas, Artistic Director at kprotopapas@tulsaopera.com.  Please no regular mail or phone calls.