Saturday, April 25, 2015
4 Ways to Make Event Management by Committe Work
blog.planningpod.com: No event plans itself. And very few successful events are due to the efforts of just one person. In fact, great events are practically always the result of the combined time, passion and abilities of many dedicated managers, planners and vendors … not to mention the impact of guests and attendees.
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3 comments:
I think these are very important tips to follow when planning an event or doing any big group project. Choosing a leader is probably the most important because without a leader there will be a lot of arguments and side conversations going on at the same time during meetings. There needs to be someone that has final say or is in charge of getting the group to come to a decision. When a leader is not assigned, in most cases someone naturally steps up and acts like a leader in the group. Choosing a vision is obviously the next important step because without a vision, the event will be very disorganized and not turn out like a planned event. It will seem very disorganized and look like there was not a lot of effort put into the planning. Being true to the audience is very important and often over looked. Planning committees need to remember that the event should not be just what they like, but mostly what the audience likes.
These four tips are definitely worth hearing, as all the freshman DPs are learning very well this semester. The majority of the debate and discussion should happen over the big stuff, the vision and execution. When it comes to actually executing and producing an event, once the team has come to a consensus on what should happen and loosely how, they should have faith in the people they have employed to actually execute their vision. This is definitely best done with a leader/organizer type person having input that has some finality to it, for a couple of reasons. First, there needs to be someone to end the debate. I’ve found over the process of arcade that often the team will just continue to input with no solidification of ideas, and so it becomes useful to have a person steering the ship towards the final destination. Secondly, and this is addressed in the article as it’s own point, the leader either has to take the role of, or find a dedicated person to take the role of the communicator. When you hear something about a project from several different people within it, it becomes a lot less clear than when you have one person who you are interfacing with who then relays the information to the team.
I think that this advice is pretty valuable for any kind of planning. Really buckling down on communications and deciding on a real leader is pretty basic, but a really good reminder to look at these kinds of committee structures any time you're working in a group setting. In theatre, we're always working as a group, so, you could say that this advice is universally applicable to us and our lives. I think the idea of thinking about the true purpose/vision of what you're working on is pretty critical as well, and really boils down one of the key points to creating a really successful group project. You definitely don't want to be watering down the vision of your project when everyone starts to put in their own input about what they do and don't think the event should be like, even if everyone thinks that they're speaking for the common good.
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